Sampoerna School of Business - Job Opening (NON-ACADEMIC)

 

About the Sampoerna School of Business (SSB)

As an integral phase of the future Putera Sampoerna University, the Sampoerna School of Business or SSB will be the Putera Sampoerna’s secondly launched tertiary-institution after the Sampoerna School of Education’s 2009 commencement, to be opened with the aim of establishing Indonesia’s leading world-class University and as a Best Practice Model for the Internationalization of Tertiary Education in Indonesia. To achieve this goal, the SSB requires professionals with the relevant expertise and seeks to hire the following:

 

1. INTERNAL AUDIT & QUALITY ASSURANCE OFFICER
2. DEAN / DIRECTOR SUPPORT
3. LIBRARY STAFF / LIBRARIAN
4. ACADEMIC SERVICES SUPPORT STAFF
5. STUDENT & ALUMNI AFFAIRS OFFICER
6. STUDENT ACTIVITIES OFFICER
7. CORPORATE SERVICES MANAGER
8. ADMINISTRATION & GENERAL AFFAIRS OFFICER
9. GENERAL AFFAIRS STAFF
10. MAINTENANCE OFFICER
11. FINANCE & ACCOUNTING OFFICER
12. FINANCE STAFF / CASHIER
13. INFORMATION COMMUNICATION TECHNOLOGY OFFICER
14. HELP DESK STAFF
15. INFORMATION SYSTEM STAFF
16. HUMAN RESOURCES & LEGAL OFFICER
17. HUMAN RESOURCES STAFF
18. EXTERNAL RELATIONS MANAGER
19. CORPORATE SALES OFFICER
20. INSTITUTIONAL & GOVERNMENT RELATIONS OFFICER
21. EXTERNAL RELATIONS SUPPORT STAFF

 

 

DETAILS:  

1. INTERNAL AUDIT & QUALITY ASSURANCE OFFICER

Positions Purpose:

• Plan, organize & conduct internal audit activities including financial & operational audit to ensure good corporate/institution governance as well as business & financial integrity.
• Ensure good corporate / institution governance and internal control.
• Prepare SSB to qualify for accreditation of BAN PT, ISO & other required national & international quality standards, implement standard of compliance, designs & procedures relevant & consistent with accreditation requirements to sustain & improve the accreditation result, and act as custodian of SSB Quality Assurance certificates & documentations.

 

Specific Requirements:

• At least Bachelor Degree in Accounting.
• Certification in Audit or Quality Assessment will be an advantage.
• Preferably have minimum 5-years experience in Accounting or Audit functions, where 2-years in Officer / Supervisor position.
• Solid computer literacy skill in MS Office.
• High attention to details.
• Strong integrity.
• Decisive.
• Time Management skill.
• Stress Tolerance/ability to handle pressure.
• Audit instinct.
• Number crunching ability.

 

 

2. DEAN / DIRECTOR SUPPORT

Positions Purpose :

• Provide secretarial and personal assistance supports to the Dean and directors, and act as Management Meeting coordinator and custodian of Management Calendar.

Specific Requirements:

• At least Academy Degree in Secretary.
• Certificates in Administration, English Proficiency and Computer Literacy Skills will be an advantage
• Preferably have previous experience in academic support & services activities, student services or lecturer services.
• High meticulousness and attention to details.
• Solid experience in planning and scheduling.
• Some experience in working with numbers and statistics.
• Sound ability in working under pressure & dealing with demanding internal customers.
• Solid experience in archiving and filing.
• Proactive, solution oriented & customer oriented attitude.
• Excellent computer literacy in MS Office.
• Compliance to the policy and procedure.
• Integrity.
• Pleasant personality.
• Well groomed & representative.

 

3. LIBRARY STAFF / LIBRARIAN

Positions Purpose :

• Manage the transformation of existing library into digital library and Knowledge Center in the future.
• Manage day-to-day operational activities of library, ensures that all library assets have been fully catalogued with proper systems and maintained properly, manage subscriptions of valuable information and publication and support SSB to become a learning organization.

Specific Requirements:

• University Degree.
• Preferably have previous experience as a librarian
• High meticulousness and attention to details.
• Solid experience in planning and scheduling.
• Sound ability in working under pressure and dealing with demanding internal customers.
• Solid experience in archiving and filing.
• Proactive, solution oriented and customer oriented attitude.
• Excellent Computer Literacy in MS Office.
• Excellent Knowledge Literacy
• Compliance to the policy and procedure.
• Integrity.
• Knowledge on catalogue-system and library system.
• Familiarity to Knowledge Management and Knowledge Center.
• Knowledge on digital library.
• Meticulous and excellent attention  to details

 

 

4. ACADEMIC SERVICES SUPPORT STAFF

Positions Purpose :

• Provide secretarial and personal assistance supports to Academic Services Officer as well as and manage all administrative matters of Academic Services .

Specific Requirements:

• At least Academy Degree in Secretary or Administration.
• Certificates in Administration, English Proficiency and Computer Literacy Skills will be an advantage.
• Preferably have previous experience in academic support & services activities, student services or lecturer services.
• Solid experience in archiving and filing.
• High meticulousness and attention to details.
• Proactive, solution oriented & customer oriented attitude.
• Excellent computer literacy in MS Office.
• Compliance to the policy and procedure.
• Integrity.
• Pleasant personality.
• Well groomed & representative.
• Good English proficiency.
• Helpful.
• Good time management.
• Good typing skill and speed.

 

 

5. STUDENT & ALUMNI AFFAIRS OFFICER

Positions Purpose :

• Lead Student & Alumni Affairs Department to:
• Produce high quality programs of student activities and solid reputable student achievements.
  1. Prepare and ensure student-readiness to step into real working world.
  2. Support the goals of producing high caliber graduates to sustain the reputation of institution.

• Establish Career Center and Alumni Center to be information center and channel between the academic world and real working world
• Manage relationship between SSB with Alumni Association and with SSB Student Organization.
• Represent institution in student-activity and alumni events.

 

Specific Requirements:

• At least Bachelor Degree of Education.
• Minimum 2 years experience in management as Officer / Supervisor level.
• High Integrity.
• Commitment to SF School of Business.
• Open minded, adaptable to and fast learner of the new technology and method in Student & Alumni Affairs.
• Excellent Proficiency in English, both writing and spoken.
• Strong communication skill, previous experience in working with expatriate will be advantageous.
• Good Computer Literacy.
• Strong Leadership.
• Strong entrepreneurship skill.
• Previous experience in coaching and tutorial activities will be advantageous.
• Student oriented.

6. STUDENT ACTIVITIES OFFICER

Positions Purpose :

Manage Student Activities to:

• Enable the students to acquire soft-skills from real-life experience & get hands-on leadership and interpersonal experience in extra-curriculum organization, activities and interaction.
• Provide support to enable the successful implementation of all student-activity programs.
• Motivate the students strive for the excellence to produce the highest achievement which will contribute to the reputation of institution.

Specific Requirements:

• Bachelor Degree.
• Preferably have previous experience in academic support & services activities, student services or lecturer services.
• High meticulousness and attention to details.
• Solid experience in planning and scheduling.
• Strong communication and interpersonal skill.
• Sound ability in working under pressure and dealing with demanding internal customers.
• Proactive, solution oriented and customer oriented attitude.
• Excellent computer literacy in MS Office.
• Compliance to the policy and procedure.
• Integrity.
• Energetic and motivational.
• Warm personality.

 

7. CORPORATE SERVICES MANAGER

Positions Purpose :

• Provide leadership and directions to Corporate Services Directorate in the development, delivery, communication and evaluation of SSB non-academic institution-wide programs and services, which facilitate and support SSB vision, mission, strategy business goals, objectives and mandates, with scope of works including: Administration (GA, Maintenance), Finance & Accounting, HR & Legal, ICT.

Specific Requirements:

• Bachelor degree in Business/Management and preferably possessing Bachelor degree in Business/Management Studies.
• Minimum 2 years experience in management as a Manager of Corporate Services.
• High Integrity.
• Commitment to SF School of Business.
• Excellent Proficiency in English, both writing and spoken.
• Strong communication skill, previous experience in working with expatriate will be advantageous.
• Strong interpersonal skill.
• Negotiation skill.
• Good Computer Literacy.
• Strong Leadership.
• Project Management skill.
• Representative and influential.
• Customer focus.
• Service-excellence attitude.

8. ADMINISTRATION & GENERAL AFFAIRS OFFICER

Positions Purpose :

• Provide administrative services to SSB with scope of work including planning, organizing, directing and managing the functions of General Administration, Maintenance, Procurement, Auxiliary Services, Business Center, Asset Management and Documentation Services.
• Act as Office Manager by ensuring service quality of daily classroom inspection, receptionist and general services (cleaning, office-boys, lunch, parking, etc).
• Establish proper control procedures for administering procurement of product and services, auxiliary services, business center, business travel management and general services.
• Provide General Administration related assistance to SSB Management (all directors and Dean)

 

Specific Requirements:

• At least Bachelor Degree, preferably Bachelor Degree in the area of Management / Business / Industrial Engineering.
• Minimum 2 years experience in management as a Officer / Supervisor of Administration / General Administration / General Affairs.
• High Integrity.
• Commitment to SF School of Business.
• Excellent Proficiency in English, both writing and spoken.
  • Strong communication skill, previous experience in working with expatriate will be advantageous.
  • Negotiation skill.
  • Time Management.
  • Attention to details.
  • Good Computer Literacy.
  • Strong Leadership.
  • Good housekeeping familiarity.
  • Good knowledge on Safety and Security.
  • Knowledge on contract management

 

9. GENERAL AFFAIRS STAFF

Positions Purpose :

• Execute and handle general affairs matters, especially in General Administrations work scope, to cover administrative assistance in procurement, travel arrangement, and officer management area, including license and permits, documentation & correspondence, store & office management in providing the quality services to the organization.

Specific Requirements:

• Graduated from a reputable Business Administration, Management or any relevant studies (D3/S1).
• Min 2 year work experience as GA Staff in handling administration and/or secretarial function.
• Computer literate (Ms. Word, Ms. Power Point, Ms. Excel, Outlook Express, etc).
• Sufficient English skill, both spoken and written.
• Good project management and time planning.
• Sufficient communication and interpersonal skills.
• Good contacts and network in General Administration area.
• Knowledge on government regulation on outsourcing works.
• Good housekeeping familiarity.
• Good knowledge on Safety and Security.
• Knowledge on contract management.
• Ability to perform field work (outside of the office room).
• Good time management.

 

 

10. MAINTENANCE OFFICER

Positions Purpose :

• Maintain and repair physical building structures, Learning and Teaching equipments and devices, furniture and fixtures as well as conduct daily classroom inspections with support from ICT and Academic Services.
• Responsible for OHS (Occupational Health and Safety) implementation in SSB.
• Act as Building Manager for SSB Building.
• Develop reservation schedule and maintain booking of rooms and other venues in SSB premises.

 

Specific Requirements:

• Graduated from a reputable Business Administration / Management / Industrial Engineering or any relevant studies S1.
• Possesses min 2 year work experience as GA Officer / Supervisor in handling building maintenance.
• Computer literate (Ms. Word, Ms. Power Point, Ms. Excel, Outlook Express, etc).
• Has sufficient English skill, both spoken and written.
• Good communication, negotiation and interpersonal skills.
• Good knowledge on Building Management, Repair and Services.
• Good knowledge on the technicality / hardware of all electronics items, equipment, devices, furniture and fixtures available in  SSB.

 

 

11. FINANCE & ACCOUNTING OFFICER

Positions Purpose :

• Plan, direct, control and coordinate the operations of SSB Finance, Accounting, Tax and Finance for Donors in accordance with the Company’s policies and Indonesian Tax Regulations in order to ensure the availability of strong and reliable accounting and finance system and maintain smooth cash flow, Forex exposures and manage interest, cost of fund and tax planning, and ensure the quality and timeliness of all SSB Financial Reports.

Specific Requirements:

• Holds min S1 from accounting/finance
• Hold Tax Brevet Certificate (Brevet A/B).
  • Minimum 3 (three) years working experience and would be beneficial if having experience in  non-profit organization.
  • Experience as Auditor or have experience in Audit firm.
  • Strong integrity
  • Familiar in operating software accounting.
  • Computer literacy especially for Ms Office and Power Point.
    • Have good knowledge to correspondence and communication with bank and their regulation.
    • Has sufficient English skill, both spoken and written.
    • Has excellent communication and presentation skill.
    • Meticulous and strong attention to details.
    • Number crunching ability.
      • Excellent proficiency in using spreadsheet and financial tools.
      • Meticulousness and attention to details
      • Knowledge in Finance, Accounting, Tax and Budgeting.

 

 

12. FINANCE STAFF / CASHIER

Positions Purpose :

• Ensure the availability of sufficient fund in each bank account, the smooth and ensure that payment requests will be processed timely and accurately.
• Prepare and produce reports for Donors timely, accurately and following the quality standards and other requirement from Donors.

Specific Requirements:

• Holds min S1 from finance/banking or accounting.
• Minimum 1 (one) years working experience in finance and would be beneficial if having experience in non-profit organization. 
• Computer literacy especially for Ms. Office and Power Point.
• Have good knowledge to correspondence and communication with bank and their regulation.
• Has sufficient English skill, both spoken and written.
• Has excellent communication and presentation skill.
• Familiar in operating software accounting.
• Meticulous and strong attention to details.
• Number crunching ability.
• Excellent proficiency in using spreadsheet & financial tools.
• Hardworking. 

 

 

13. INFORMATION COMMUNICATION TECHNOLOGY OFFICER

Positions Purpose :

• Provide ICT supports for SSB, ensure all SSB ICT requirements are fulfilled and establish policy, procedures and control for ICT implementation in SSB.
• Ensure that the management, maintenance and enhancement of ICT, including User Support & Helpdesk, Application Support and Infrastructure Support are within scope, budget, objectives, schedules, and resources commitments.
• Ensure and enforce the compliance of ICT Security.

 

Specific Requirements:

• At least Bachelor Degree, preferably Bachelor Degree in area of IT / ICT / Computer Science / Electronics (majoring IT).
• Minimum 3 years of experience as Officer of ICT organization unit.
• Excellent knowledge, skill and hands-on experience of developing and implementing IT Architecture, IT Strategy, IT Infrastructure, IT Security and required IT Software particularly on those related to internet, data transfer, on-line application, video conferencing, etc.
• Creative, proactive, out-of-the-box thinking and always updated with the latest update in ICT world.
• Able to lead a Team of IT practitioner & developer to support university daily operation, including class room & university facilities.
• Able to work with counterpart from foreign university - ICT Dept Head.
• Compliance to the IT policy and procedure, particularly on IT Security.
• Strong integrity (able to manage highly confidential data).
• Excellent English skill, both spoken and written.
• Experience with organization data back-up and DRP (Disaster Recovery Plan).
• Good network with ICT practitioner & expert both local & overseas & able to ensure best value for all IT procurement.

 

 

14. HELP DESK STAFF

Positions Purpose :

• Provide support to staff on all SSB and business unit supported IT system. Troubleshoot computer problems and determine source, and advice on appropriate action. Complete application project-based work.

 

Specific Requirements:

• Bachelor Degree in information Technology.
• Possesses min 1 year work experience as IT staff.
• Sound understanding in LAN infrastructure and operating systems.
• Possesses reasonable knowledge in using relevant office applications such as Microsoft Words, Excel, Power Point, etc.
  • Has Sufficient English Skill, both spoken and written
  • Sound understanding regarding the Education issues
  • Has excellent communication and presentation skill

 

 

15. INFORMATION SYSTEM STAFF

Positions Purpose :

• Provide ICT technical supports for User Supports & Helpdesk, Application Support and Infrastructure Supports to ensure ICT reliability and acceptance for system, product, services and solutions.
• Provide supports in specific technical area of the development of Learning and Teaching Materials which understandably cannot be mastered by the lecturers.

Specific Requirements:

• Graduated from a reputable IT studies (D3 / S1). 
• Min 2 year work experience as IT Staff in  Information System and Technology. 
• Computer literate (Ms. Word, Ms. Power Point, Ms. Excel, Outlook Express, etc)
• Sufficient English skill, both spoken and written.
• Good negotiation skill and vendor management.
• Excellent communication, negotiation and interpersonal skills.
• Able to work with counterpart from foreign university - ICT Dept Head.
• Good network with ICT practitioner and expert both local and overseas and able to ensure best value for all IT procurement.

 

 

16. HUMAN RESOURCES & LEGAL OFFICER

Positions Purpose :

• Develop, establish and implement Human Resources Policies, Procedures and Practices ensuring high professional standards, including: recruitment, administration, career plan, training need as well as develop, recommend, and maintain proactive compensation and benefits policies and programs to anticipate strategic needs, induce performance improvement and attract, retain and motivate employees at all levels.

Specific Requirements:

• Min. S1 from Psychology / Management / Technical Industrial or any relevant disciplines. 
• Min. 3 years work experience in the same position. 
• Competence in Human Resources Management, Industrial Relation, and Organization Development.
• Reasonable knowledge in using relevant office applications such as Microsoft words, excel, power point, etc.
• Good proficiency in English (reading, writing, speaking).
• Excellent communication and presentation skill.
• Excellent objective analytical skill.

 

 

17. HUMAN RESOURCES STAFF

Positions Purpose :

• Perform the activities of Training & Development, Employee Services, Industrial Relations, HR Operations, Recruitment, Performance & Career Management, HR Policy Management, Internal Communication & Orientation/Induction for New Employees to support the achievement of department goals and objectives.

Specific Requirements:

• Min S1 from Psychology / Management / Industrial Engineering or any relevant disciplines.
• Minimum 2 years of working experience in the same position.
• Competence in Human Resources Management, Industrial Relation, and Organization Development.
• Reasonable knowledge in using relevant office applications such as Microsoft Words, Excel, Power Point, etc.
• Good proficiency in English (reading, writing, speaking).
• Excellent communication and presentation skill.
• Excellent objective analytical skill.
• Excellent constructive conceptual skill.
• Excellent administrative skill.

 

 

18. EXTERNAL RELATIONS MANAGER

Positions Purpose :

• Build networks and maintain relationship with external parties, including SSB customers, NGO, foundations, existing and potential donors, government, and other related foreign and local education institutions at the commensurate and higher level to ensure the company’s interest are protected and that the company complies with all relevant regulations; identify marketing and internal development priorities and assigns resources accordingly.
• Develop marketing strategy and manage marketing activities including promotion, market research, sales and telemarketing.

Specific Requirements:

• At least Bachelor Degree in area of Management/ Business/Industrial Engineering/Public Relation 
• Minimum 2 years experience in the same position 
• High Integrity. 
• Commitment to SF School of Business.
• Excellent Proficiency in English, both writing and spoken.
  • Strong communication skill, previous experience in working with expatriate will be advantageous.
  • Good Computer Literacy.
  • Strong Leadership.
  • Strong interpersonal skill.
  • Public speaking capability.
  • Well groomed and representative.
  • Extrovert and outgoing personality.
  • Persuasive and influential.

 

 

19. CORPORATE SALES OFFICER

Positions Purpose :

• To handle, execute and maintain customer portfolio by ensuring accountable programs execution are being conducted; including but not limited to maintain real time database and progress, periodical updates and progress reports, and all means of committed deliverables are performed in timely manner.

Specific Requirements:

• Hold min S1 from a reputable business school or any relevant disciplines. 
• Possess min 2 years work experience in sales. 
• Competent in time management, possesses initiatives and of a proactive nature.   
• Possess reasonable knowledge in using relevant office applications such as Microsoft words, excel, power point, etc. 
• Fluent in English (reading, writing, speaking). 
• Excellent communication,interpersonal and presentation skill. 
• Possess global and deeply comprehensive in system and operating procedures within the office. 
• Good analytical and conceptual skill. 
• Excellent knowledge of logistics and planning 
• Excellent administrative skill. 

 

 

20. INSTITUTIONAL & GOVERNMENT RELATIONS OFFICER

Positions Purpose :

• To work with appropriate government officials to secure the commitment of CAPEX for Sampoerna School of Business. 

Specific Requirements:

• Possess min S1 from any relevant disciplines. 
• Possess min 3 years work experience in the same position – either Marketing and Sales. 
• Has an understanding of the education system across the Republic of Indonesia. 
• Possess full knowledge in using relevant office applications such as Microsoft words, excel, power point, etc. 
• Responsible, Motivated, and Accountable. 
• Analytical and Conceptual Thinkins Skills. 
• Time Management and Disciplined. 

 

 

21. EXTERNAL RELATIONS SUPPORT STAFF

Positions Purpose :

• Provide secretarial and personal assistance supports to External Relations Manager as well as and manage all administrative matters of External Relations.

Specific Requirements:

• At least Academy Degree in Secretary or Administration.
• Certificates in Administration, English Proficiency and Computer Literacy Skills will be an advantage.
• Preferably have previous experience in academic support & services activities, student services or lecturer services.
• Solid experience in archiving and filing.
• High meticulousness and attention to details.
• Proactive, solution oriented & customer oriented attitude.
• Excellent computer literacy in MS Office.
• Compliance to the policy and procedure.
• Integrity.
• Pleasant personality.
• Well groomed & representative.
• Good English proficiency.
• Helpful.
• Good time management.
• Good typing skill and speed.

 

 

GENERAL REQUIREMENTS:

1. Minimum three years of relevant working experiences.
2. Previous work in education institution would be an advantage.
3. Mature and presentable, with strong interpersonal and communication skills.
4. Fluent in both spoken and written English.
5. Skilled in various computer applications (Office, Internet, etc.).

 

Submit applications to:

 

HR Department at This e-mail address is being protected from spambots. You need JavaScript enabled to view it

 

Please submit your application letter, with a detailed CV and references, no later than 16 April 2010. State the job title of the position in the e-mail subject.

 

Only shortlisted candidates will be notified and invited for the next selection process.